Public Records Requests
Public Record Search and Requests
Online Records
The public may review case information and docket entries through the Probate Court’s online record search at:
https://phoenix.lakecountyohio.gov/jwprobate
Requesting Specific Documents
Most images are now available online for Estate cases and Release from Administration cases. When viewing these case types, locate the docket entry with the image you need and click the image button to display the digitized document(s), if available. Please note that not all documents are available through the online record search. For documents not viewable online, you may request copies by emailing: [email protected]
For all other case types, specific documents may also be requested by emailing:
[email protected]
Please include enough detail for the Court to locate the document, such as:
• Case number
• Docket date
• Docket description
A clerk will respond by email with the requested document(s). There is no charge for documents sent by email.
In‑Person Review and Copies
Most cases may also be reviewed in person at the Court. Clerks can provide hard copies of case files upon request. The public is welcome to look through case files and obtain copies as needed.
Copy Fees
• Plain copy public records: $0.10 per page
• Certified copy: $2.00
• Requesters may be required to pay in advance for copying costs
• If mailed, requesters may be charged the actual cost of postage, mailing supplies, or other delivery expenses
Plain Copy: A standard, unverified photocopy of a paper.
Certified Copy: Includes a signature and seal from a clerk or public official stating the document matches the original file.
Request for Audio Recording of Court Proceeding:
If the proceeding was recorded, the court will release the recording for transcription at the expense of the party requesting the audio recoding. Please use the form provided below to complete your request.
See Local Rule 11 for more information
Request for Sealed Record
When dealing with sealed case types, please be aware that a Probate Court Deputy Clerk is not able to confirm or deny whether the Court has a case for the individual you are inquiring about. Additionally, information regarding sealed cases must be requested by coming to the courthouse in person, by U.S. mail, or through a commercial carrier.
If you would like to request information from a sealed case, your written request must include all of the following:
- Who you are in relation to the person who is the subject of the case
- The person’s name
- The person’s date of birth, if known
- The person’s address, if known
- The specific information you are requesting from the case and why you need it
- Your original signature at the end of the document
- If submitting by mail, include a copy of a valid Driver’s License, State ID, or Passport
Once your written request is received, it will be reviewed and the Court will issue a response.