RFP questions regarding the below proposal will be posted here until March 22nd. If you have a question please email [email protected]. Answers will be posted below as they come:
CCMEP
One-Stop Staffing
RESEA
Questions & Answers
Is this a cost reimbursement contract or unit rate contract? There is no unit rate information on the budget forms. Unit cost
Is it permissible for a Program Manager with an assigned caseload to serve in the role of a Case Manager? Yes, so long as it fits within the unit-cost bid price.
How many providers does the funder anticipate awarding under this RFP? 2 providers
Page 3 states that the provider must employ a “dedicated Program Manager to supervise program staff and take responsibility for program outcomes, including statutory performance measures.” Does this require the Program Manager to be dedicated 100% to CCMEP? Yes, the Program Manager must be 100% dedicated to CCMEP.
What is the total funding amount available for Area 5 for CCMEP? The amount is based off the State of Ohio and Department of Labor formula for WIOA, therefore we cannot answer this at this time.
Attachment B in the RFP – Budget Form Section IV: Payroll. This section includes expenses related to the Paid Work required 20% expenditure; however, TEGL 8-15 also identifies staff time focused on paid work activities can also be counted towards the 20%. Can providers include a portion of staff time and fringe in this section of the the budget? For example, if we have a case manager who is 100% in CCMEP, we would assign 50% of their time dedicated to Work Experience. On Attachment B Budget Summary Sheet: 50% of their salary and fringe would be in section I. Staff and 50% of the salary and fringe would fall under section IV Payroll (youth payroll costs). We have successfully implemented this approach in other counties, and the 20% plus requirement has consistently been achievable. All provider personnel are to ONLY be included in Section 1 of Exhibit B.
Are youth served during the follow-up period counted within the 60 total participant slots, or are follow-up participants considered separately? The 60 total participants for ACTIVE participants only, follow-ups are not included in the 60.
Supportive services and incentives for follow-up clients follow JFS guidelines. Can these follow-up expenses be removed from Operating Expenses and billed separately for full reimbursement? Follow-Up costs should be treated as a standard line-item expense and will need to remain in operational costs.
Are Supportive Services and Incentives/Stipends interchangeable? Specifically, may unused incentive funds be reallocated to Supportive Services? Yes, these can be interchangeable for ACTIVE participants, so long as it does not impact the total base bid.
JFS Incentive Policy – can the Incentive/Stipend Policy be shared so bidders can budget appropriately? There is no change from the previous incentive policy. The policy is included in this attachment.
If a retention stipend is provided to a participant during follow-up, may that cost be charged to the Incentive/Stipend line item in the budget? No.
Are bidders required to budget $2000 per participant slot for incentives? Not all participants require the full $2000 and if providers do not maintain 60 active participants throughout the contract year, the full $120,000 in incentives may not be expended. If the incentive funds are budgeted but not fully spent, is there flexibility to reallocate unspent dollars to the Supportive Service line item? Yes, these funds can be interchangeable for ACTIVE participants only. Additionally, it must be within the total base bid.
Will providers have an opportunity to provide input on the Incentive/Stipend Policy? For example, if a provider does not have a high school enrolled youth on the roster funds associated with “B. High School Participants” (up to $700 per youth) would go unspent. Similarly, if no participants are enrolled in GED/High School Equivalency programming, the “C. GED/High School Equivalency” incentive amount (up to $2,250 per youth) would also remain unspent. The incentive policy has not changed, please see the incentive policy attached for clarification. The provider is always welcome to provide input to the QC on an ongoing basis.
